IKAIKA Personal Fitness Vacation Policy for Personal Training

Our Personal Training Vacation Policy lets you take unlimited time away while keeping your program on track. You simply coordinate make up sessions with your coach before or after your trip, using your usual session length.

 

[Release Date: 03/21/2021]

1. Purpose

This Vacation Policy is designed to support clients who travel or take time away, while maintaining consistency with their personal training program.

2. Scope

This policy applies only to Personal Training clients. It does not apply to semiprivate training, Bootcamp, class packs, or promotional group programs.

3. Vacation Time

  • Personal Training clients may take as many vacation days as they wish throughout the year.
  • Vacation time does not automatically pause billing or extend the contract term.

As an alternative, clients who prefer to pause billing instead of using make up sessions may request a Membership Hold/ Freeze, subject to IKAIKA’s Hold/ Freeze Policy.

How to request Vacation:

Vacation requests should be submitted in writing before the vacation is taken. The Vacation / Time Away Request Form can be requested by clicking the corresponding link below this paragraph. Once completed, the form must be emailed back directly to the client’s coach.

Download your Vacation Request Form HERE

4. Make Up Sessions

To keep training progress on track:

  • Clients are responsible for coordinating with their coach to schedule make up sessions before and or after their vacation dates.
  • Make up sessions must be completed within a reasonable time frame agreed upon by the client and coach, based on coach availability and the current training schedule.

 

  • The length of each make up session will match the client’s current personal training session duration
  • 30-minute program, make ups are 30 minutes
  • 45-minute program, make ups are 45 minutes
  • 60-minute program, make ups are 60 minutes

5. Scheduling and Availability

  • All make up sessions are subject to coach and studio availability.
  • Clients are encouraged to give as much advance notice as possible for planned trips to increase scheduling options for make ups.
  • Standard attendance, late cancel, and reschedule policies remain in effect.

6. Member Responsibility

By taking vacation time, the client understands and agrees that:

  • It is the client’s responsibility to contact their coach to plan and schedule make up sessions.
  • Unused sessions that are not completed within the agreed make up window may be forfeited in accordance with the Coaching Agreement and IKAIKA policies.